Sharing a .docx directly means the reader's version of Word may re-flow your fonts and spacing. Exporting to PDF locks the layout so what you see is what everyone else sees.
Why PDF is the safe format
PDF embeds fonts and preserves exact positioning. Different readers, different operating systems — same page.
Before you convert
A few small habits produce cleaner PDFs.
- Use standard fonts or embed custom ones.
- Turn off Track Changes and accept all revisions.
- Check that headers, footers, and page numbers look right.
FAQ
Do my fonts carry over?
Standard fonts do. Custom fonts should be embedded in the Word document before conversion.
Will images stay sharp?
Yes. Images are preserved at their original resolution.